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Agreement Establishing the SPASAI

Preamble

WHEREAS, it is recognised that there is a need for a regional organisation of Supreme Audit Institutions which would promote understanding and co-operation among Supreme Audit Institutions in the region;

WHEREAS, there is a growing awareness on the need to fortify and strengthen the respective Supreme Audit Institutions within the South Pacific region through training and continuing education;

WHEREAS, the above aspirations can be effectively realised by the establishment of a regional association of Supreme Audit Institutions;

WHEREAS, International Organisation of Supreme Audit Institutions (INTOSAI) has agreed to recognise such an association as a Regional Working Group and the Supreme Audit Institutions of Australian States have agreed to support it;

NOW THEREFORE, be it accepted that there shall be established a regional association of Supreme Audit Institutions, hereinafter called the South Pacific Association of Supreme Audit Institutions (SPASAI).

ARTICLE I - OBJECTIVES

  1. It shall be the objective of SPASAI to encourage, promote and advance co-operation among members in the field of Public Audit.

  2. In particular SPASAI shall:

  • promote understanding and co-operation among member-institutions through exchange of ideas and experiences in the field of Public Audit.

  • provide facilities for training and continuing education for government auditors with a view to improving the quality of their performance.

  • serve as a centre of information and as a regional link with organisations and institutions in other parts of the world in the field of Public Audit.

  • promote closer collaboration and brotherhood among auditors in the service of the government of the respective member-institutions and among regional groups.

  • assist each other by providing technical assistance and exchange of expertise that will benefit members in the field of Public Audit.

  • co-operate with non-member Supreme Audit Institutions in the South Pacific region.

 ARTICLE II - FUNCTIONS

 The functions of SPASAI shall include the following:

  • To organise conferences and seminars for the exchange of ideas and experiences in the field of Public Audit.

  • To encourage and to promote research and to undertake publication of research papers and professional articles in the auditing and related fields.

 ARTICLE III - MEMBERSHIP

  • Membership of the group previously known as "Heads of Audit Officers of the South Pacific" as specified in the Schedule annexed to this Agreement shall be the founding members of SPASAI.

  • Membership shall be open to Supreme Audit Institutions of the countries, states and territories within the basin of the South Pacific.

  • Members shall cease upon withdrawal by a member institution which shall take effect at the end of six months for the date of notification of withdrawal served to the Assembly.

 ARTICLE IV - ASSEMBLY

  1. There shall be an Assembly of SPASAI which shall consist of all members who shall be represented by the Heads of Supreme Audit Institutions or representatives duly authorised by them.

  2. The Assembly shall have the following powers and duties:

  • to formulate such policies as may be deemed necessary to attain the objectives of the association.

  • to elect from among themselves a Chairman.

  • to decide which country, state or territory shall host the next Assembly.

  • to make rules and regulations and lay down procedures of business and to amend the same.

  1. The Assembly shall meet at least once in every three years.

  2. Special meetings of the Assembly may be convened:

  • by the chairman on notice to each member, or

  • if requested by not less than one half of the members.

  1. The Assembly may establish such sub-committees as it may consider necessary.

  2. Resolutions put to the Assembly shall be passed if approved by a majority of the members.

  3. Between two Assemblies resolutions may be circulated for approval by the majority of the members but any resolutions so approved shall be submitted for consideration at the next meeting of the Assembly.

ARTICLE V - SECRETARIAT

  1. The Secretariat shall be headed by a Secretary General, who shall be the Head of a member-institution, selected by the Assembly.

  2. The Secretariat shall perform administrative functions including the following:

  • keeping of records and files.

  • the dissemination of necessary information by providing continuing contact among member-institutions

  • the performance of other related duties that may be assigned to it.

ARTICLE VI - FINANCE

  1.  Members shall contribute financially to the functions of SPASAI